FormPro is a software for automated data capturing from filled-out forms, questionnaires and structured documents of all kinds. By using FormPro, data that until recently had to be typed in manually can now be captured automatically and be saved into a file or database.
Video tutorial on "How to define a form template" in FormPro 3.0
To enable automatic forms processing with FormPro an empty form must be scanned first and a reading template must be defined. This template determines zones, from which you want to capture data, and whether this data is printed or handwritten text, barcodes or checkmarks. Each of these zones can be assigned several properties like recognition type, character set, a look-up list, or even special criteria or dependencies.
As soon as the form template has been defined you
can proceed with the processing of the filled-out
forms. The pages can be scanned directly or imported
from image files. Alternatively, the program can
monitor a network folder and import all image files
When processing forms skews and distortions will be corrected automatically by an intelligent image comparison with the original form. After that, the contents of the pages will be evaluated by state-of- the-art OCR and ICR engines.
Video tutorial on "How to process a filled form" with FormPro 3.0
After the processing the contents of all form fields can be compared against the corresponding image sections. To enable automatic data verification, you can define regular expressions or look-up lists for each field. More complex validation routines can be implemented using the programming interface of FormPro.
As soon as the data has been verified it can be exported to the final database, Excel table or CSV file. At this step, the scanned images can be archived and additional information like user name, date, time and notes can be added to the database records.
Application scenarios for FormPro can be found wherever large quantities of filled-out, uniform documents must be evaluated quickly or regularly.
A typical example of FormPro applications are inquiries of customers, employees, students or seminar participants by using questionnaires. These kinds of inquiries often use multiple-choice-questions which can be evaluated with high certainty and extremely fast. The resulting time savings are therefore enormous.
Further examples of FormPro applications are measurement protocols with handwritten values, production reports or medical records with printed patient details.